Once you have received notification from STFC Studentships that you will receive funding you should follow this link pprc.qmul.ac.uk/app/travel/travel.php, which will lead you to the instructions for registering with the UK Liaison Office at CERN (UKLO).
In 2022 we are expecting students to plan their arrival in one of the following times:
- end of March / beginning of April
- end of June
- start of October
- start of January (2023)
Exact arrival and departure dates will be communicated near the time.
You must be in possession of a valid passport, with more than 6 months validity. You are responsible for checking that you have the necessary documents to live and work in Switzerland and/or France.
Following the Covid-19 pandemic, please have the certificate of the double vaccination on you. If you are not vaccinated, you need to check the requirements to enter Switzerlnad and France.
Importation of Personal Effects
Students are entitled to use a removal company to transport your personal belongings at the start of your stay. You will need to ask for a quote and you will be responsible for forwarding the quote to your Institute for approval. The quote should be for no more than 1 m3. Insurance cover for transit up to a value of £3,000 is permitted. You may be required to pay the shipping in advance and claim from your Institute. The same process will apply for your removal and return to the UK.
Please bear in mind that your accommodation will be well equipped with essential items. There are also many local shops in Geneva and neighbouring France should you choose to purchase items for your stay once you arrive. Bikes are available at CERN.
Your Institute is responsible for providing adequate travel and medical insurance for you. You will need to know the name of the insurance provider(s) in order to complete the LTA form.
Finding a Doctor
Your insurance company might be able to help you in locating a provider, however, another excellent resource is the CERN Medical Service site. The site includes details for local hospitals and a tool to search for health care providers. While on the CERN site, there is also the possibility to contact the Infirmary for guidance. The Emergency number at CERN is 74444.
Registering at CERN
Even if you already have a CERN access card, you must visit the Users' Office to update your file and increase your percentage to 100% as soon as you arrive at CERN for your LTA. This action will initiate the process to request your Swiss and French residency and work permits. At the end of your LTA, you must inform the Users' Office of your departure, decrease your percentage at CERN and return your residency and work permits.
Last updated 11/01/2022