How to apply for ICTF facility access
29 Oct 2013




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European Coordination for Accelerator Research & Development

Submission Procedure

If you are eligible (link opens in a new window) to apply for Transnational Access, you can download and fill in the ICTF Transnational Access application form (Word document - 165kB - link opens in a new window) (Word file). Completed forms should be submitted to the MICE Admin Office.

Submission deadline for the next applications is the 25th September 2015.

Applications should normally request periods of access during an 18-month period, with the next access period commencing being from 1st October 2015.

The results of the applications will be available on or before 30th September 2015.

Expenses covered

For applications that are approved, the following expenses will be covered:

  • Receipted costs of round-trip international travel to Rutherford Appleton Laboratory (RAL) in the UK, up to a maximum of 400 € per visit;
  • Receipted costs of accommodation, up to a maximum of £60 per night;
  • A daily subsistence of £36 per day will be available to cover meals and other incidental expenses.

Expenses higher than these limits will be met only if higher costs were specifically identified and requested in the application, and these higher costs were approved by the review board.

Visitors are strongly encouraged to seek on-site accommodation at RAL, which can be reserved through the MICE office.

Evaluation Procedure

Incoming proposals will be examined by the MICE office for formal compliance with the EU rules, and then forwarded to the selection panel. The panel consists of outside experts:

  • Prof K. J. Peach, Chairman (John Adams Institute, University of Oxford)
  • Prof S. Geer (FermiLab)
  • Prof F. Terranova (Univ. of Milano-Bicocca)

and is assisted as necessary by MICE scientific and technical management. The panel reviews applications and makes recommendations to the ICTF TA co-ordinator, currently Roy Preece (STFC).

Evaluation and selection will be based on the following criteria:

  • Eligibility of the applicants to the TA access program;
  • Relevance and excellence of the proposed activity for the MICE cooling project;
  • Uniqueness of the MICE beamline for the proposed activity;
  • Excellence and impact of the proposed activity for the design of future facilities.

The final decision will take into account the following guidelines:

  • Selection will be done on the basis of scientific merit taking into account the interest of the Community.
  • Priority will be given to User Groups who have not previously used the infrastructure and who would not normally have access to it.
  • Selection will also take into account that the TA support is intended to finance primarily short visits to the infrastructure.

The applicants shall be formally informed of the decision by the ICTF TA co-ordinator. If the application is successful RAL will advise the applicants about the further procedure to follow.

Explanatory note:

In case of any technical problems or undue delays, applicants are encouraged to contact the MICE office, or the EuCARD2 Coordination Office (link opens in a new window). Applicants should not contact the Selection Panel directly.


If more applications are judged worthy of support than can be accommodated concurrently at the ICTF facility, the panel will advise the TA co-ordinator, who will take all reasonable steps to schedule the applications in a timely fashion.

EuCARD-2 is co-funded by the partners and the European Commission under Capacities 7th Framework Programme, Grant Agreement 312453